Adding Your Captions to Social Media

Help! My file won't open. How do I use this?

Don't panic. This is totally normal. The end product for captions is what is known as a sidecar file. It's a text-based file that you then add to your video by uploading the caption file to the online platform where your video is hosted.

For social media, you can think of this as a two-step process. First, you upload your video to a site such as Facebook or YouTube, then you upload your Rev caption file.

Below you'll find step-by-step instructions for adding caption files to videos on major social media platforms. Click any name to jump to that section. Each one includes a realtime walkthrough video so you can see the caption-adding process in action.

Facebook

YouTube

Vimeo

Wistia

LinkedIn

Instagram

Keep in mind that viewers can toggle closed captions on or off, which is considered best practice in the media industry. That's why you can turn captions on or off on your TV while watching Big Bang Theory re-runs. We're partial to the "The Bath Item Gift Hypothesis" episode ourselves. 🎁🖖

At this time we don't offer burned-in captions (also known as open captions or forced captions). That said, you can still use our caption file if you want to burn the captions in using third-party software. See the Instagram instructions in this article for more info on how to do this.

Now, on to the good stuff.


Adding Captions to Facebook

First and foremost, be sure you've downloaded the correct caption file format since Facebook requires that all caption files follow specific naming conventions. When you download the Facebook ready SubRip (.srt), we automatically format the file to meet these requirements. 🙌

If you accidentally ordered another format, no worries. We never charge you to download your file in an alternate format. You can grab the Facebook-ready .srt right from our Captions Editor.

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Here's how you add the caption file to your Facebook video:

  • Upload your video to your Facebook page as you normally would, without captions. When the video is done uploading, click Subtitles & Captions(CC) in the column on the right and select the video language (English).
  • Choose the option to upload a SubRip (.srt) file. You will be prompted to upload the caption file you received from Rev.

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  • Choose the default language for your caption file (English).
  • Once the file is uploaded, click Publish.

If you've already uploaded the video to your page and are trying to add the captions after the fact, find the post on your page's timeline, then click Edit Post and follow the steps above.

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Note: These instructions are for adding captions to a video on a Facebook page. To add captions to a video on your personal profile, see this post.

Watch the video below for a realtime walkthrough.


 Adding Captions to YouTube

The easiest way to get your captions added to a YouTube video is through our seamless YouTube integration. 🔄 You can link to your channel at the time of order placement, select the video(s) you want to have captioned, and check the box to auto-upload the completed captions back to your video once they're ready. Easy peasy lemon squeezy.

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If you placed an order without the integration, it's still an easy process to get the captions added. Just follow the steps below.

Note: These instructions are for the latest version of YouTube Studio. If you are using YouTube's Creator Studio Classic, please see these instructions.

  • Download your caption file from the Rev Captions Editor. The most common format used with YouTube is .srt.
  • In your YouTube account, open YouTube Studio and click on the video you're adding captions to.
  • Click the Advanced tab.
  • Click UPLOAD SUBTITLES/CC.

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  • Choose the "With timing" option and click Continue.
  • You will be prompted to upload the caption file you received from Rev.
  • Click Save.

That's it! Your captions are now on your video. You can click the video thumbnail in Studio to view your video on YouTube. If your captions aren't appearing, be sure you've clicked the CC icon in the lower pane of the video to toggle them on.

Watch the video below for a realtime walkthrough.

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Adding Captions to Vimeo

Just as we do with YouTube, we offer a Vimeo integration that makes adding captions smooth as buttah. 🔄 You can link to your channel at the time of order placement, select the video(s) you want to have captioned, and check the box to auto-upload the completed captions back to your video once they're ready.

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If you placed an order without the integration, adding your caption file to Vimeo only takes a minute.
  • Download your caption file from the Rev Captions Editor. The most common format used with Vimeo is .vtt.
  • In the Vimeo Video Manager, click on the video that you are adding captions to.
  • In the left menu, click the Distribution tab arrow, then click Subtitles.

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  • Click the “+” button, specify the Language (English), the Type (Captions), then click Choose File and upload the caption file you downloaded from Rev.

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  • Once the file is uploaded, you’ll need to toggle it on to activate it.

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  • When you preview your video, you may need to click the CC button in the lower video pane menu and turn the captions on before they will appear.

Watch the video below for a realtime walkthrough.

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Adding Captions to Wistia

Here's how to add captions to a video on Wistia:

  • Navigate to the media page for the video you’d like captions for (the page where you can play the video in your Wistia account).
  • Select Customize.
  • From the Customize panel, scroll down until you see the Captions option and toggle it on.

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  • Once you toggle captions on, you will see the option to Upload a caption file.
  • Select the caption file you downloaded from Rev and upload it.
    • NOTE: you may need to scroll up to see this, as shown in the video below.
  • You will be able to choose between having captions ON or OFF by default.

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  • Scroll back down, click Save, and you're all set! Your captions are now on your video.

Watch the video below for a realtime walkthrough.

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Adding Captions to LinkedIn

LinkedIn just might win the award for Easiest Caption Upload Process Ever. 🏆 Here's how you do it.

  • Create a new post and click the video icon to add a video to it.

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  • Select the video file you're adding to the post.
  • After the video loads, click Edit in the upper right corner and then select the captions file you downloaded from Rev. LinkedIn can only accept .srt files.

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Click Next, polish off your post, and voila! Your captions have been added.

Watch the video below for a realtime walkthrough.

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Adding Captions to Instagram

Unlike other social media platforms, Instagram does not support sidecar caption files. 😒 We know -- it bums us out, too! The good news is that you can still use your Rev caption file and burn the captions into the video before uploading it to Instagram.

The process is a bit on the technical side, but this video from tutvid will walk you through it using Adobe Premiere Pro*. It's important that the captions are set to "forced open" so they'll be burned into the video itself. HandBrake* is another third party platform that some use to burn captions into a video. You can learn more about it here.

Watch the video below for a realtime walkthrough of burning in captions using HandBrake.

*For any help using third party software, please contact their respective support teams. We would love to troubleshoot, but they're in a much better position to do so.

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