Voicehub File Management gives individuals, teams, and departments the tools to manage their files and folders securely.
Adding a File
You can drag and drop or browse files to upload directly on your home screen.
You can also add files to folders or workspaces by clicking on Workspaces in the left-hand menu and then selecting the workspace or folder where you want to add the file.
Click the Upload button on the top right or drag and drop the file into the workspace or folder. Once the file has been uploaded you will see it appear in the list of files within the workspace or folder.
When you upload a file, you'll be asked if you want to place an AI transcription order for the uploaded file. You can order a transcript or close the prompt.
Share A File
Every file has a shareable URL that is created when the file is uploaded. File access control is managed via the Share Module. Users on the access control list of a file can access the file via the shareable URL.
When you open the share module, you can click on copy link or enter an email address to send the link to the person you want to share the file with. If sharing with an email address, press Enter/Return once you have typed the email address to share the file. You can then select if you want the person to be able to view or edit the file. Select Share to complete the process.
From the Share Module, you can also change the general access settings for copied links. To change the General Access, click on > under General Access.
Select who can access the file and whether they can view or edit the file, then click Done.
Share From Your Workspace
Once you've signed into your account, navigate to My Files from the left-hand menu or navigate to the specific workspace containing the files you want to manage.
Find the file you want to share and click the three dots (...) next to it. Choose Share from the dropdown menu to open the Share Module.
Share From The Editor
You can also share a file by clicking on the file to open it in the online editor, and then clicking on Share Transcript Link.
Managing Existing Shared Files
To manage files you already shared, follow the same steps to share a file and open the Share Module. Here you can modify permissions, remove users, or get a shareable link. Click Save to update the access settings.