How To Merge Separate Transcripts

Rev doesn’t have a merge button. Each file you upload gets its own transcript. If you recorded one event in several files, there are two ways to combine their transcripts: use Rev Insights to combine them into one document, or download them and merge them in a word processor such as Microsoft Word or Google Docs. This article explains both, plus how to keep timestamps continuous across the files.

In this article

Combine Transcripts With Rev Insights

  1. In My files, check the box next to each transcript you want to combine.
  2. Click Insights in the bulk action buttons.
  3. Ask Insights to combine them. For example: “Combine these transcripts into a single document, in this order: [file names].”
  4. Review the result, then copy or download it.

The combined document doesn’t keep speaker labels or timestamps the way the originals do. If you need those, use one of the word processor methods below. The number of files you can use in one Insights chat depends on your plan (see Multi-File Insights).

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Merge Transcripts In Microsoft Word

  1. Download each transcript as a Microsoft Word (.docx) file from My files (see Download Your Files).
  2. Open the transcript you want first.
  3. Click where the next transcript should start, usually at the end of the document.
  4. On the Insert tab, select Object > Text from File. On a Mac, choose Insert > Text from File from the menu bar.
  5. Select the files to add. To select more than one, hold Ctrl (Windows) or Command (Mac).
  6. Click Insert.

Word inserts the files in the order they appear in the file list. To use a different order, insert one file at a time.

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Merge Transcripts In Google Docs

Google Docs can’t insert one file into another, so copy and paste instead:

  1. Download each transcript as a .docx file and upload them to Google Drive, or open the transcripts in the Transcription Editor.
  2. Open the transcript you want first in Google Docs.
  3. Open the next transcript, select all its text (Ctrl+A or Command+A), and copy it.
  4. Paste it at the end of the first document.
  5. Repeat for each remaining transcript.

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Keep Timestamps Continuous

Each transcript’s timestamps start at 00:00:00. In a merged document, the times restart at the beginning of each file. To keep them continuous, shift the timestamps on the second and later files before you download them:

  1. Open the second transcript in the Transcription Editor.
  2. Right-click the transcript and select Offset timestamps.
  3. Enter the length of the first file (for example, 00:42:15) and click Apply.
  4. For each later file, enter the total length of all the files before it.

Then download the files and merge them using one of the methods above.

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Get One Transcript Next Time

If you know you’ll want a single transcript, combine the audio or video files into one file before you upload it. Rev then delivers one transcript with continuous timestamps and consistent speaker names.

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