Printing A Transcript

You can’t print a full transcript from the Transcription Editor. If you print the editor page from your browser, only the first page comes out. To print the whole transcript, download it as a PDF or Word file first, then print it from that file.

In this article

Download Your Transcript for Printing

  1. Open the file in the Transcription Editor.
  2. Click Download on the quickbar.
  3. Under Output format, choose In-line (speaker names and timestamps in the text) or Columns (speaker names and timestamps in a column beside the text).
  4. Under File type, choose PDF or Microsoft Word (.docx).
  5. Under Additional export options, choose what to include (see Choose What to Print).
  6. Click Export.

To download several transcripts at once, select them in My files and use Download in the bulk action buttons. See Download Your Files.

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Print the File

Open the downloaded file and print it:

  • PDF: Open it in Adobe Acrobat Reader or your browser and press Ctrl+P (Windows) or Command+P (Mac).
  • Word (.docx): Open it in Microsoft Word or Google Docs and press Ctrl+P or Command+P.

PDF keeps the layout exactly as downloaded. Word lets you change fonts, margins or spacing before you print.

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Choose What to Print

The export options in the Download window control what appears on the printed page:

  • Include speaker names: Shows who is speaking. Turn this off for single-speaker files such as dictations.
  • Include paragraph timestamps / Include inline timestamps: Adds timestamps. Turn them off for a cleaner printout.
  • Export highlighted sections only: Prints just the passages you highlighted in the editor.

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Print a Transcript From a Caption Order

Caption files (such as .srt) are made for video players and don’t print well. To print the text of a caption order, download it with the Transcript file type instead, then print that file.

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