How To Download Your Files

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Transcription

When your transcript is complete, you will receive an email with a link to our free online editor where you can view, edit, and download your transcript. The editor can also be accessed by clicking the file name on your Workspace page.

 

Transcription: Downloading from the Editor

Click the Download icon in the middle box of the editor.

When you're ready to download the transcript as a Word, PDF, or TXT file, this can be done from multiple places in your account.

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When you click Download, a popup appears. You can from the following formats by clicking the arrow on the right side of the File Output Format box:

  • Microsoft Word (.docx)
  • PDF (.pdf)
  • Plain Text (.txt)

In addition to selecting the format, you can choose to include/exclude speaker names from your downloaded transcript. If you purchased timestamps, you can also include/exclude these from the transcript.

If you've highlighted certain parts of your transcript and want to export only those sections, you can check the box that says Export highlighted sections only. If you export the entire transcript, highlights will be retained in the downloaded transcript.

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Once you've selected the output format and export options you need, click the blue Export button to download your transcript to your computer.

 

Transcription: Downloading from Order History

You can also download the transcript from your Order History page. This is a great option if you need to download multiple transcripts from a single order.

Access your order by clicking the order number on your Order History page. If you're downloading an individual transcript, click Download next to the file name. If you'd like to download all transcripts in an order, scroll to the bottom of the file name list and click Download all documents as ZIP.

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Transcription: Downloading from Workspace

To download your file directly from the Workspace page, click the ellipsis menu (...) next to the file name, then select Download. As with downloading from the editor, a pop-up appears allowing you to select specific options before downloading.

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Transcription: Batch Download from My Files

To download multiple files from the Workspace page, check the box next to each file you wish to download, then click the blue Download link at the top of the screen. As with downloading from the editor, a pop-up appears allowing you to select specific options before downloading.

Currently, you can only batch download files of the same order type (i.e. transcription, auto transcription, or captions/subtitles). If you've selected files of different order types, the Download option will be grayed out. Folder downloads are also not supported at this time. We plan to support both combination and folder downloads in the near future.

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Transcription: Links in your transcript

When downloading your transcripts from your Workspace page or from within the editor, the header and timestamps will include a link back to the editor. These links will match your permissions and allow someone to edit the file for up to 30 days. 

If you wish to limit this ability or offer a "view only" or "ready only" version for recipients, use the Share option and set a restriction to "view only." You can then send out this link to recipients, or copy the Share link, launch it in your own browser, and download the file to distribute. 

Captions

When you order captions with Rev, all of our caption file formats are included for free.  You can download your caption file from several different parts of our site.

 

Captions: Downloading from the Editor

You can download any additional sidecar format you need right from our online editor, which can be accessed by clicking on the file name from your Workspace. When you click Download in the editor, a pop-up box will appear, and you can choose any other format needed.

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NOTE: If you placed your order using an integration, such as YouTube, the button will display an option to upload to the site you integrated with, e.g. Upload to YouTube. Click on the dropdown arrow on this button to view the Download option.

 

Captions: Downloading from Order History

You can also download your captions from specific order pages by visiting your Order History page, clicking the order number you'd like to download from, and then clicking on the "Download" option to the right of your file name. You will also have the option to choose which format(s) you'd like to download.

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Captions: Downloading from your Workspace

Finally, you can download your file directly from the Workspace page. Click the ellipsis menu (...) next to the file name, then select Download. As with downloading from the editor, a pop-up appears allowing you to select specific options before downloading.

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Captions: Batch Download from your Workspace

To download multiple files from the Workspace page, check the box next to each file you wish to download, then click the blue Download link at the top of the screen. As with downloading from the editor, a pop-up appears allowing you to select specific options before downloading.

Currently, you can only batch download files of the same order type (i.e. transcription, auto transcription, or captions/subtitles). If you've selected files of different order types, the Download option will be grayed out. Folder downloads are also not supported at this time. We plan to support both combination and folder downloads in the near future.

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When you order captions with Rev, all of our caption formats are included for free. We offer the following formats (click any file name to download a sample file of that format):

 

Captions: Downloading Your Burned-In Video

Rev now offers burned-in captions (delivered as an MP4 video file) for an additional $0.30/per audio minute. You may add this feature at checkout or add burned-in captions to a previous order. 

Once your order has been completed, to review, customize, or reprocess your burned-in captions video, select your file from your Workspace page. That should open it up in our Customer Editor.

If you then click on the download button, in the top right of the Customer Editor, y
ou'll see a popup that has the SRT and Video file formats listed.

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Remove the SRT file format so that only "Video" remains, then select the option to customize, and click next.

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That will then take you to the burned-in captions customization options.

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Once you're done making your changes, click on Generate Video to reprocess the burn-in.

The burned-in video will not be downloaded instantaneously like the other caption output formats; instead, you will be notified via email once your burned-in video is ready, which takes roughly one-fifth of the length of the video (i.e. a 10-minute video may take about 2 minutes to burn the captions in).

Subtitles

When you order subtitles with Rev, all of our subtitle formats are included for free. Your subtitle file can be downloaded from multiple places on our site.

 

Subtitles: Downloading from the Editor

You can download any format you need right from our online editor, which can be accessed by clicking on the file name from your Workspace. When you click Download in the editor, a pop-up box will appear, and you can choose any other format needed.

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Subtitles: Downloading from Order History

You can also download by visiting your Order History page, clicking the order number for the file you want to download, and then clicking "Download " below the list of file names. You will have the option to choose which format(s) you need once you click this link.

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Subtitles: Downloading from your Workspace

Finally, you can download your file directly from the My Files page. Click the ellipsis menu (...) next to the file name, then select Download. As with downloading from the editor, a pop-up appears allowing you to select specific options before downloading.

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Subtitles: Batch Download from My Files

To download multiple files from the My Files page, check the box next to each file you wish to download, then click the blue Download link at the top of the screen. As with downloading from the editor, a pop-up appears allowing you to select specific options before downloading.

Currently, you can only batch download files of the same order type (i.e. transcription, auto transcription, or captions/subtitles). If you've selected files of different order types, the Download option will be grayed out. Folder downloads are also not supported at this time. We plan to support both combination and folder downloads in the near future.

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Subtitles: Downloading Additional Formats

When you order subtitles with Rev, all of our subtitle formats are included for free. We offer the following formats (click any file name to download a sample file of that format):

 

 

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